How to Secure Files With a Collaboration Tool

Collaboration tools are becoming increasingly crucial as workplaces are becoming digital workspaces. However, collaboration using digital tools without a strong cybersecurity system could increase the risk of cyber-attacks which could knock your company off its feet.

Many employees aren’t aware of how to protect their files using an application for collaboration, and this could create security holes that criminals can exploit. If employees share a malware-laden file or ransomware with other members of their team, this could unknowingly infect more devices and propagate the threat.

To reduce the risk of security breaches, it is critical to have robust and regularly updated employee training. Companies should not only train employees about the best methods for securing online collaboration, but also implement BYOD policies that include clear guidelines for how to use collaborative tools. In addition, businesses should think about including security features for collaboration that prioritize the reduction of human error as the primary entry point for hackers.

Another key element for secure online collaboration is limiting access and authorization for sensitive documents. You can accomplish this by using information governance workflows within your collaboration software to ensure that only authorized users can view restricted data. Additionally, you could make regular assessments for each project to detect privilege sprawl and eliminate old data that shouldn’t be stored on the platform for collaboration.

Finally, you can protect your files by using a secure encryption technology. Ensure that the collaboration tool you select provides bank-level 256 bit encryption that is so robust it would take even the most powerful computer on Earth more than a billion years to decrypt the file.

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